What are NBIS reporting requirements for deficiencies?

• A. Document weather conditions at the time of inspection
• B. Document only photos
• C. Document location, severity, extent, probable cause, recommended actions, deadlines, and follow-up
• D. Do not record follow-up actions

Answer: (C)

NBIS deficiency reporting is built on capturing a complete, standardized record of what is wrong and how it will be handled. The essential elements are where the deficiency is located, how severe it is, how much of the element is affected, the probable cause, the recommended repair actions, any deadlines for action, and how follow-up will be verified. This structure lets inspectors and agencies prioritize repairs consistently, track progress, and confirm that deficiencies are actually closed. Documenting weather conditions at the time of inspection is not part of the formal deficiency record, and while photos can support the report, they don’t substitute for the detailed information required. Recording follow-up actions is necessary to ensure that issues are resolved and re-inspected as needed.